Pet Sitter Contract: A Free Template (and a Plain-English Guide to Every Clause)

The most expensive pet sitting jobs are the ones with no contract.

A client refuses to pay the balance after a 10-day Thanksgiving stay because “the dog seemed stressed.” A sitter loses a key, the client demands $1,400 for a smart-lock rekey, and there is nothing on paper that caps liability. A senior dog has a seizure on day three, the sitter rushes to the emergency vet, racks up a $2,800 bill, and the client refuses to reimburse because “you should have called me first.” A neighbor sees you in the house, calls the police because the homeowner never told them a sitter would be there, and you spend an hour explaining yourself with no document to point to.

Every one of those scenarios is preventable with a two-page agreement signed before the first visit. Not a notarized, lawyer-drafted scroll. A clear written contract that names the parties, lists what you will do, sets the price, authorizes vet care up to a cap, handles keys, and limits liability to a reasonable amount.

This guide gives you the template for free, then walks through what every clause actually does, what happens when it is missing, and the suggested language to drop in. It is written for US-based professional sitters, dog walkers, and small pet care operators. It is not legal advice for your specific situation, but it is built from the contract guidance published by the two major US pet sitting trade bodies and from standard small-business contract law.

## What the contract has to do (legally) for both sides A pet sitter contract is a service agreement. In every US state it has to satisfy the same four basic ingredients to be enforceable: an offer, acceptance, consideration (money changing hands for services), and mutual capacity (both signers are adults of sound mind). It does not have to be notarized. It does not have to be filed with anyone. It does not have to be long. What it does have to do is the following. For the sitter, it has to clearly define the scope of work so a client cannot expand the job after the fact. It has to fix the price and payment timing so collection is straightforward. It has to authorize entry to a private home so you are not exposed to a trespass claim if a neighbor calls the police. It has to authorize emergency veterinary care so you can act when minutes matter. And it has to limit your liability to a reasonable cap so a $20 daily visit does not turn into a $50,000 lawsuit over a rug stain. For the client, the contract has to confirm that the person they are hiring carries insurance, is bonded if keys are involved, will follow the feeding and medication routine in writing, will keep the home reasonably secure, and will return the keys at the end of the engagement. The contract is mutual protection. A client who refuses to sign one is telling you something useful about how the relationship will go. ## The 14 clauses every pet sitter contract needs ### 1. Parties and definitions The opening paragraph names the sitter (your legal business name, sole proprietor or LLC), the client (full legal name and home address), and the pets being cared for (names, species, breed, age, microchip number if available). This sounds obvious. It is the clause most casual sitters skip, and it is the reason they cannot enforce anything else in the document. Suggested language: “This Pet Sitting Agreement is entered into between [Sitter Legal Name] (‘Sitter’) and [Client Full Name], residing at [Service Address] (‘Client’), for the care of the following pets: [list].” If you are an LLC, use the LLC name. The contract binds the entity, not you personally, which is the entire point of having the LLC in the first place. ### 2. Services included (and excluded) List what you will do on every visit. Be specific. “Dog walking” is not specific. “One 30-minute leashed walk, fresh water, kibble feeding per client instructions, scoop yard, text update with one photo” is specific. List what you will not do. Bathing. Administering injections you are not trained to give. Caring for additional pets that appear during the engagement. Hosting other people in the home. Watering plants beyond a defined list. Mail collection beyond bringing it inside. The Pet Sitters International sample provisions are explicit on this point: a service exclusion clause is the single biggest defense against scope creep, which is the single biggest cause of disputes in this industry. ### 3. Schedule and visit frequency Dates of service, start and end times, and visit count per day. If the client wants three visits a day but is only paying for two, the contract is your reference. Include a clause for what happens if the client returns home early (still pay for booked visits, or refund the unused ones, your choice, but write it down). For overnight stays, define what “overnight” means. Industry standard is 9 to 10 hours in the home, typically 9pm to 7am. Anything beyond that is billed as additional daytime visits. ### 4. Compensation, payment terms, and late fees Total fee, deposit amount, balance due date, accepted payment methods, and the consequence of late payment. A 50% deposit at booking and 50% on the first day of service is standard. Some sitters take payment in full at booking for first-time clients. Late fee language: “Any balance unpaid 10 days after the final visit accrues a late fee of $25 plus 1.5% per month on the outstanding balance.” That late fee structure is enforceable in every US state as long as the rate is not unconscionable, which 1.5% per month (18% annualized) is not. Include a returned-check or chargeback fee, typically $35. ### 5. Cancellation and rescheduling Two scenarios: client cancels, or sitter cancels. Both need separate language. Client cancellation tiers are typically: more than 14 days out, full refund; 7 to 14 days, deposit retained; less than 7 days, 50% of the booked fee; less than 48 hours, 100% of the booked fee. Holiday weeks (the seven days around Thanksgiving, Christmas, New Year, July 4) usually have stricter terms because you turned down other bookings. Sitter cancellation: if you have to cancel due to illness or emergency, the contract should say you will help find a vetted replacement from your network and refund any unused deposit. This protects you from a panicked client claim that you “abandoned” them. ### 6. Key handling and home access This is the highest-liability clause in the contract and the one most sitters get wrong. Specify how the key is received (handed over at the meet-and-greet, lockbox code, smart lock code), how it is stored (no address tag on the keyring; stored in a locked box at the sitter’s home or office; never left in a vehicle), how it is returned (in person at the final visit, mailed certified, left in a lockbox), and what happens if it is lost (sitter pays for one rekey of the affected lock up to a capped amount, typically $150 to $250). If you are using a smart lock code, the contract should say the code will be deleted from your phone within 24 hours of the final visit. If you ever need to prove you did not enter the home after the engagement, that clause is your defense. The bonding question is connected here. If you are bonded, name your bonding company and policy number. If you are not, the contract should still cap your key-loss liability so an irate client cannot demand a $2,000 smart-lock replacement. ### 7. Emergency contact and decision authority Two emergency contacts, with phone numbers, who can make decisions about the pet if the client is unreachable. The contract should authorize the sitter to contact these people in that order and to act on their instructions if the primary client cannot be reached within a reasonable window (typically 2 hours for non-urgent matters, immediately for medical emergencies). This clause is what prevents a “you should have called me first” dispute at 11pm on day four of a 10-day trip when the client is on a flight. ### 8. Medication administration consent If the pet takes medication, this clause names every drug, the dose, the schedule, the route (oral, topical, injectable, ear drops), and gets the client’s written consent for the sitter to administer it. It also gives the sitter the right to refuse administration of any medication outside their training (injections are the common one). For diabetic pets needing insulin, this is non-optional and the rate for the visit should reflect the added risk and training requirement. ### 9. Veterinary care authorization and payment cap In a medical emergency the sitter is the only person in the room. The contract has to give you the legal authority to seek treatment, and it has to define who pays. Suggested structure: the sitter is authorized to transport the pet to the client’s named veterinarian first, or if that vet is unavailable to the nearest 24-hour emergency vet. The client authorizes treatment up to a defined cap (typically $500 or $1,000) without further consultation, and the sitter will attempt to contact the client and emergency contacts before authorizing treatment above that cap. The client agrees to reimburse the sitter within 7 days of the final visit for any vet costs the sitter advanced. Include the client’s preferred veterinarian’s name, address, and phone. Include the nearest 24-hour emergency vet. Both should be filled in at the meet-and-greet, not left blank to “look up later.” Looking up later is the difference between a 15-minute drive and a 45-minute drive when the pet is seizing. ### 10. Liability and limitation of damages A liability cap is enforceable in nearly every US state as long as it is not unconscionably low and as long as you do not try to limit liability for gross negligence or intentional misconduct (which courts will void). Typical language: the sitter’s total liability under this agreement is capped at the greater of (a) the total fees paid for the engagement or (b) $1,000. The sitter is not liable for pre-existing medical conditions, behavior issues not disclosed in writing at booking, damage caused by the pet to the home, or theft by third parties unless the sitter failed to lock the home. Some states (notably California) limit how much you can disclaim. See the state-by-state section below. The Restatement (Second) of Contracts §195 is the standard reference courts use to evaluate liability disclaimers in consumer service contracts. The two-part test is whether the disclaimer was conspicuous (bold, separated from other text, signed or initialed) and whether enforcement would be unconscionable given the circumstances. ### 11. Pet behavior disclosures (bite history, fear-based aggression, escape risk) The client warrants in writing that they have disclosed any bite history, reactivity, fear-based aggression, resource guarding, escape attempts, separation anxiety severe enough to cause property damage, and any history of injuring another animal or person. This clause is your defense if a dog the client described as “friendly” bites you on day two. Without it, you are arguing about what the client said verbally at the meet-and-greet. With it, you have a written warranty the client signed. If the client discloses a bite history, you decide whether to take the booking, possibly at a higher rate, with a muzzle, and with an additional rider acknowledging the risk. ### 12. Photo and social media usage Whether you can post photos of the pet on your business social media or website, with the pet’s name, without the pet’s name, or not at all. Whether you can use them in marketing materials beyond social. Default to a tick-box: client may opt in or opt out. Some clients are surprisingly private about their pets, especially if their home is identifiable in the background of photos. ### 13. Force majeure (weather, illness, no-show) Defines what happens if you cannot perform the service due to circumstances outside your control: severe weather, natural disaster, your own medical emergency, family emergency. The clause should give you the right to suspend or terminate the agreement without breach, refund unused deposits, and help find a replacement from your network if possible. It should also cover the client’s force majeure: if their travel is delayed by weather and they need an extra day of care, what is the rate (typically your daily rate, prorated, with a 24-hour notice requirement if possible). The clause was historically a footnote in service contracts. Post-pandemic it is non-negotiable. ### 14. Term, termination, and governing law The agreement starts on signing and ends on the last scheduled visit. Either party can terminate for material breach with written notice (24 to 48 hours is reasonable for in-progress engagements, 7 days for ongoing recurring arrangements). Governing law is the state where the sitter operates. Disputes are resolved in the county where the sitter’s business is registered. Include a mandatory mediation step before any lawsuit, which is enforceable in every state and dramatically reduces the chance of a frivolous claim escalating. ## The 14-clause cheat sheet

Clause	What it does	What breaks if it’s missing	Suggested language anchor
1. Parties and definitions	Identifies who is bound and what pets are covered	Contract is unenforceable; ambiguity over whose dog	“This Agreement is between [Sitter] and [Client] for the care of [Pets]”
2. Services included/excluded	Defines scope of work	Scope creep; client expects bathing, plant care, mail	“Services include: [list]. Services explicitly excluded: [list]”
3. Schedule and visit frequency	Locks dates, times, visit count	Disputes over how many visits were “promised”	“[N] visits per day from [date] to [date]”
4. Compensation and late fees	Fixes price and collection timing	Slow pay; no legal basis for late fees	“$[X] deposit at booking; balance by [date]; late fee $25 + 1.5%/mo”
5. Cancellation	Allocates risk of last-minute changes	You eat the cost when a client cancels at 7am	Tiered: 14d, 7d, 48h cancellation windows
6. Key handling	Defines key custody and lost-key liability	Open-ended liability for rekey/smart-lock replacement	“Key returned at final visit; sitter liability capped at $200 rekey”
7. Emergency contacts	Authorizes secondary decision-makers	You cannot reach anyone in a crisis	Two named contacts with phone numbers
8. Medication consent	Authorizes drug administration	Liability for adverse reaction with no consent on file	Lists every drug, dose, route, schedule
9. Vet care authorization	Lets you act in a medical emergency	You delay treatment trying to reach the client	“Sitter authorized up to $[cap] without further consent”
10. Liability limitation	Caps your exposure to a reasonable amount	$20 walk becomes $50,000 lawsuit	“Total liability capped at greater of fees paid or $1,000”
11. Behavior disclosure	Shifts risk of undisclosed aggression to client	You take a bite from “a friendly dog”	Client warrants disclosure of bites, aggression, escape
12. Photo/social media	Authorizes marketing use of pet images	Privacy complaint, takedown demand	Tick-box opt in/out
13. Force majeure	Excuses non-performance for events outside control	Breach claim when a hurricane closes the road	Suspends obligations; refunds unused fees
14. Term and governing law	Sets the legal jurisdiction	Lawsuits filed in inconvenient courts	“Governed by laws of [State]; venue in [County]”

## Insurance and bonding clauses The contract should name your business liability insurance carrier and policy number. The two main US carriers serving the pet sitting industry are Pet Sitters Associates and Business Insurers of the Carolinas, both offering policies starting around $200 per year for general liability of $1 million per occurrence. NAPPS members get a discounted rate through the association. Bonding is different from insurance. A bond protects the client from theft by the sitter (or the sitter’s employees). It is typically a $5,000 to $10,000 surety bond that costs $100 to $150 per year. The contract should name the bond carrier and amount. If you are not bonded, the contract should explicitly say so and have a clause where the client acknowledges this and waives any bond requirement. Insurance is for accidents you cause. Bonding is for theft accusations. They are not interchangeable, and any sitter accepting keys to private homes should carry both. For the full breakdown on coverage levels and providers, see our [pet sitting insurance guide](/pet-sitting-insurance/). ## State-by-state legal notes US contract law is mostly consistent across states, but there are five jurisdictions where pet sitting contracts have specific quirks worth knowing. **California.** Liability disclaimers in consumer service contracts are heavily restricted under Civil Code §1668, which voids any contract clause that attempts to disclaim liability for negligence in a “consumer transaction.” A flat “we are not liable for anything” clause will be struck. A capped liability clause that limits damages to a reasonable amount (typically the fees paid plus a modest multiple) is generally enforceable. Pet sitters operating in California should cap, not disclaim. **New York.** General Business Law §399-c requires that any mandatory arbitration clause in a consumer service contract be conspicuous (bold, separated, initialed). If you include arbitration, format it correctly or it will be unenforceable. New York also has specific rules around automatic-renewal clauses in recurring service agreements (think weekly dog walks) under GBL §527-a, which require clear written notice before any auto-renewal. **Texas.** Texas is friendly to liability waivers under the “express negligence doctrine,” which means a waiver of the sitter’s own negligence is enforceable if and only if it is conspicuous (bold, larger font, or all caps) and explicitly mentions negligence. A clause that says “client waives claims against sitter” is not enough in Texas; it has to say “client waives claims against sitter, including claims arising from the sitter’s own negligence.” **Florida.** Florida Statute §725.06 requires liability waivers in service contracts involving real property (homes, in this case) to be in a specific format with the waiver clause physically separated from the body of the contract and signed or initialed individually. Bury the waiver in clause 10 of a single-spaced agreement and a Florida court will throw it out. **Illinois.** Illinois enforces liability caps and waivers in consumer service contracts as long as they are conspicuous and the consumer had a meaningful opportunity to review the document before signing. Auto-renewal clauses are also regulated under the Automatic Contract Renewal Act. Practical takeaway: in CA and FL, format your liability clause carefully. In NY and IL, watch your auto-renewal language. In TX, your waiver language has to include the word “negligence” explicitly. In every other state, the standard template language is enforceable as drafted. This is not legal advice. If you are running a multi-state operation, spend $300 on a one-hour consult with a small business attorney in each state to review your template. ## 5 contract mistakes that have cost pet sitters real money **1. No vet care cap.** A sitter authorized “any necessary treatment” with no dollar limit. The pet had a serious crisis, the emergency vet recommended a $6,400 procedure, the sitter authorized it, the client refused to reimburse anything over $1,000 because “you should have called.” The sitter ate $5,400. A cap with a clear above-the-cap-call-the-client rule prevents this. **2. Verbal scope.** A sitter agreed to “watch the dog and water the plants” verbally. The client expected mail collection, package management, taking out trash bins, accepting deliveries, and watering an outdoor garden. The sitter did the dog and the indoor plants. The client withheld the final payment. No written scope, no leg to stand on. **3. Open-ended key liability.** A sitter lost a key. The client demanded a full smart-lock replacement at $1,847 plus installation. The contract said nothing about key loss. The sitter paid it. A capped clause at $200 to $250 prevents this. **4. No behavior warranty.** A sitter took a bite from a dog the client described as “a little shy with new people.” The actual bite history (three prior incidents) was not disclosed. Medical bills, lost income from two weeks of canceled work, no written warranty to point to. The sitter could not recover from the client. **5. Cash deposit, no receipt, no contract.** A holiday booking, $400 cash deposit, no contract signed at the meet-and-greet because “we’ll do it when I drop the key.” Client never followed up, sitter held the dates open and turned down two other bookings, client canceled three days out and demanded the deposit back. No written non-refundable deposit clause. The sitter refunded it to avoid a small-claims case. ## When to require a deposit (and how much) Deposit policy depends on engagement length and booking lead time. Single visits or single overnights from established clients: no deposit needed; pay at the end of the visit. Multi-day engagements from established clients: 25% deposit at booking, balance on the final day. The deposit reserves the dates. First-time clients, any engagement: 50% deposit at booking, balance on day one. You do not know them yet, and the deposit is your filter against no-shows. Holiday weeks (Thanksgiving, Christmas, New Year, July 4): 50% deposit non-refundable inside 30 days. You will turn down other holiday work to hold these dates. The deposit reflects the real cost of cancellation to you. Bookings longer than 14 days, or any booking over $500: 50% deposit, balance day one, all in writing with a signed contract before any key is handed over. For more on the underlying rate-setting question, see our [pet sitting rate guide](/how-much-to-charge-for-pet-sitting/). ## When you should walk away from a client A client who refuses to sign the contract. A client who pushes back on the vet care cap, the liability cap, or the bite-history disclosure clause. A client who wants to pay entirely in cash with no record. A client whose dog is showing visible aggression at the meet-and-greet that they describe as “playing.” A client who is evasive about the medication routine or won’t put it in writing. A client whose home access setup feels off (multiple unrelated people coming and going, conflicting instructions about who else has keys). Trust the meet-and-greet. The contract is the formal version of the gut check. If both feel off, decline politely, refund any deposit, and move on. The cost of a bad client is always higher than the revenue from one booking. For the client-side mirror of this filter, see [questions to ask a pet sitter](/questions-to-ask-pet-sitter/) and [how to vet a dog walker](/how-to-vet-a-dog-walker/). ## Frequently asked questions ## Bringing it all together A pet sitter contract is not bureaucracy. It is the operational backbone of the business. It defines the work, protects the money, authorizes care, caps liability, and gives you a document to point to when something goes sideways. The professional sitters who build long careers in this industry all have one thing in common: every client signed before the first key changed hands. The ones who burn out within two years all have the same gap. They were “going to write one up at some point.” Download the template, fill in your business name and your state, send it before the next meet-and-greet, and never run another engagement without one. If you are still building the rest of the operator stack, our guide on [how to start a pet sitting business](/how-to-start-a-pet-sitting-business/) walks through licensing, insurance, pricing, and client acquisition end-to-end.